AWARE-C Sustainability Plan Guidance
AWARE-C Sustainability Plan Guidance

(Joanne Oshel)
So I’d like to welcome everyone to today’s webinar entitled, “AWARE-C
Sustainability Plan Guidance.” And with that, I will pass it
on to Renay to get started. (Renay Bradley)
All right, well, good morning to the AWARE-C Grantees. So we are going to spend
today’s webinar talking about sustainability. So I’m gonna just give a brief
introduction to the project and this concept then. So now we’ve got up just this
disclaimer slide from SAMHSA, and next you’ll see just this
sort of visual depiction of SAMHSA’s
Now Is The Time Initiative. So this was the President’s plan
to help make schools safer and increase access
to mental health services. And you all fall under
the side where it says, “Project AWARE,” and you are
the AWARE-C Community Grantees so you are all doing
Youth Mental Health First Aid or Mental Health First Aid
training in your communities. So Project AWARE stands for Advancing Wellness
and Resilience in Education. And the overarching goal is to
improve mental health literacy among youth-serving adults and to build
cross-system capacity for comprehensive
mental health approaches in states and communities. Okay, so for the most part today
we’re gonna really dig deep into the Sustainability Plan
that SAMHSA is requiring all AWARE-C Grantees to complete
over the next 2 months. So you should all have access
to two documents, one called the Sustainability Plan
Guidance Document, as well as a Worksheet that
sort of goes along with that. And in just a moment, I’m
gonna start to share my screen and we are gonna really
just walk through both of those documents
so that I can show you how to really fill them out
and how to complete your plan. When I start to share my screen
I guess I don’t have access to the chatbox, and so I’m gonna
make a point to stop every so often and just
ask Joanne to let me know if you’re seeing any questions
within the chatbox, ’cause by all means this is
the time to ask questions. We’ll definitely have some time
at the end just for overall Q&A, but if you wanna stop me
at any time and ask questions, that’s totally fine with me. And before I start to sort
of share my screen and get into the nitty-gritty,
I did wanna just mention that we do have some of our
Project Officers from SAMHSA with us today, so Margie Weiser
and Michelle Bechard are with us. And Margie and Michelle,
if you ever wanna step in and share anything,
by all means, please let Joanne know
and she’ll let me know. So thank you all
for being here today. So I just want to start
by saying so, you know, many of you grantees
may not have looked at this in a long time, but if you do
look in your Grantee Manual you will find that there is
a requirement for all of the grantees to
create a Mental Health First Aid or Youth Mental Health First Aid
Sustainability Plan. So this is really guidance
intended to help you to complete that requirement. So everyone should have received
in the email that Joanne sent out two documents,
and I have them both up on the screen now. They look like this
if you open them up. They’re both Word documents. One is the Sustainability Plan
Guidance Document, and the other is
the Sustainability Plan Worksheet. If you didn’t receive them,
again, Joanne is more than happy to send them to you
and they were also included via links in the newsletter
that you would have received announcing this webinar. So if you registered for this
webinar via link on a– in an emailed newsletter,
you’ll see links for both of these documents too. So if you’ve got them and you
wanna sort of follow along with them today, that’s great. If you don’t have them yet, it’s
not necessary to do that either. Again, the TA Center is here
to offer you support throughout so if you have questions,
you know, during this webinar or afterwards, please feel free
to reach out to us. Okay, I’m gonna start
with this larger document, the Guidance one, okay? So this basically gives you
an overview of the requirements for this specific plan,
for the Sustainability Plan. It starts off with the due date. So SAMHSA’s giving you
about 2 months to complete this. So we’d love to see your
completed plans submitted to your GPO by November 16,
so you’ve got, again, about 2 months. And by all means, if you
have questions before that, don’t hesitate to be
in touch with your GPO. So this Guidance Document really
gives a little bit more detail and some examples of what’s
in the Worksheet, okay? So the two documents
are intended to complement one another. And this just gives an overview
of the information that we’re asking all grantees
to submit in the Worksheet and your Sustainability Plan. I’m gonna just go back
over to the Worksheet. So this is what you’ll
actually be completing, and I’m gonna sort of, you know,
sort of pretend to fill it out as we go along today. But I just want you
to understand sort of how these two documents
complement one another. Throughout the Guidance Document,
you’ll see some planning process tips, and at the very end you’ll
see some resources as well. These, again, are just intended
to help you sort of think about this whole concept
of sustainability and give you ideas for what
you might want to include within the scope of your plan. Okay, I’m gonna just make
that a little bit bigger. Okay, so this is
where things start. So in the Guidance Document,
you’ll see the beginning of the Sustainability Plan Worksheet. So this is just showing you what
we would like you to fill out. To make it easier on you,
we’ve also given you again that separate blank Worksheet, so if
you look at these two documents side by side, you’ll see
that they’re really the same, with the exception that
the blank Worksheet doesn’t have the examples. So when you’re starting
to complete your Sustainability Plan,
just use the blank Worksheet. So if I were starting
to do it, you know, I would just be putting my
information right in here, my organization,
my state, my name. You know, just give
all the details listed here. Whether or not I’m
actually doing programs, which specific programs
I’m doing. Just give us all the background
there, okay? So on section six of the Plan
is titled Sustainability Goals. So this Worksheet is really
intended to help you go through a process that will get you
to think about things that are relevant
to sustainability, sustaining your
Youth Mental Health First Aid or Mental Health First Aid
programs, okay? So the first thing we want you
to be able to figure out and share with SAMHSA is what
are your sustainability goals, okay? So in other words,
what aspects of your program would you like to sustain
by keeping them going, increasing them,
or expanding them? One thing I just want to note
here, and you’ll see this little footnote
in a couple of spots. You know, it says down here,
way at the bottom in really small font, just note
that we want you grantees to determine the extent to which
you want to sustain your AWARE-C funded programs. There’s no expectation for you
to sustain your programs at the current level that
they’re being funded through SAMHSA
and the AWARE-C Initiative. If you determine
you want to do that, you wanna keep things
going just as they are now, that’s totally fine. If you think you want
to do more than that, expand your program,
totally fine too. Or if you think that, boy,
we wanna maybe downsize a little bit, do something
a little bit less, again, all totally fine options. It’s really up to you
at the local level to determine what you want to sustain after
your AWARE-C funding ends. So for your
sustainability goals, you know, again, right up here,
that’s all we wanna know. So again, I’ve given an example
in the context of the Guidance Document,
so this says, “We would like to sustain,
you know, “a random number
of YMHFA First Aiders “by maintaining our
infrastructure of X number “of Youth Mental Health
First Aid instructors or Mental Health
First Aid instructors.” And the second goal is,
“We’d like to sustain “our current number
of instructors to maintain a ratio of X youth
to Y First Aiders.” And that’s an outcome
that I know some of you are focusing on. So just thinking about again,
do you want to sustain things at the current level? Do you want to upsize? Do you wanna downsize? Just let us know generally
what you want to do in terms of your
larger-scale goals. And so then, once
you figure that out, you’re just gonna stick it
in the same section within the context
of your Worksheet. So I would just put
in here, you know, sustained, you know,
or not sustained, you know, my Youth Mental Health
First Aid training. So you’re just filling this
Worksheet out based on whatever it is you determine
at the local level you’d like to do. So the next section,
section number 7, is about your
sustainability objectives. So your goals are
a little bit more overarching and your objectives
are a little bit more specific. So in other words,
identify realistic objectives that together will move you
to achieving each goal. So to keep things going,
increase or expand them. Specify how often, when,
and where would you like to implement
programs in the future? Will you offer programs
for any specific audiences? How many individuals will you
hope to include in your program? Again, we just want you to try
to be as specific as possible at this point. And so
for the example objectives, I’ve just given
two sample objectives here. So for 1A,
“We would like to hold “one annual instructor training that can include
up to four new instructors,” and 1B is “We would also like
to hold six trainings each year. “We’d like to offer training
for community members “as well as trainings at school. “And within those,
we’d like to allow “for at least 20 individuals
to participate in each of the six annual
First Aider trainings.” Again, this is totally just–I’m
just making stuff up to give you an example of what we’re looking
for in each of these sections. We want you to identify
specifically what you would like to sustain
and then just enter that into the Worksheet. So here’s the relevant section
on the Worksheet so I wanna do whatever
I said there. “One annual instructor
training,” you know, “and other six–
six other trainings,” whatever it is, you know. You’re just gonna fill it out
and this is what you’ll submit back to your GPO, okay? So I wanna just stop
and make sure, just ask with Joanne, do you
have–do you see any questions in the chatbox, anybody
that wants to ask something at this point before
I keep going? (Joanne)
No, there’s currently not anything. (Renay)
Excellent, excellent. Okay, so you’ve
identified–you know, through this process
you’ve identified sort of your overarching goals. You’ll then identify the specifics. So how many types of training
do you want to offer? Who you wanna provide
those trainings to. Maybe you wanna start
to think about, you know, how are you gonna
actually do those things? What are the resources that you
need to meet those objectives and implement your goals? So what resources are needed, what staff and materials
will be needed? Are there any in-kind resources
to maintain or secure? What are the expected
or estimated costs needed to effectively
sustain your programs? So once again, I’ve just given
within the Guidance Document some examples of what you
might come up with. Again, these are just
examples, you know, things to get you thinking but
you may very well come up with things that are
outside of these ideas. You know, this is again just
things to give you an idea of how to complete this
Sustainability Plan. So some of the examples
I came up with. And a good thing here
is to think about, you know, what do you need for your
current programming, you know? So even if you wanna
sustain it at a lesser level, you’ll still have an idea
of what you’ve needed to do your training, you know, within the context
of your AWARE-C Grant. So you might identify, “Oh, I need the Instructor
and the First Aider manuals.” If you choose to pay
your instructor, you may need funds
to pay those instructors. You may need Master Instructors
to train those instructors, space to hold the trainings. If you provide food
or beverages or snacks, you’ll need those things
for the training participants. You know, anything
and everything you’ll need to successfully implement
the programs that you would like to sustain. So once you’ve worked with your
team to identify those things, we just want you to list them. So once again, I would just go
back to that blank Worksheet. We’re now in section eight
on Resource Assessment, and I would just
list those things. You know, “I need meeting space,
I need money, I need manuals,” you know,
whatever it is. Just start to list them out there. All right, so I’m moving along
to section nine, which is also on page nine
of that Guidance Document. So the next section
asks you to think about, you know, is there anything that
you identified that you’ll need, any of those sort of resources,
things that you already have or you will have available
to sustain your program? So do you currently have any
of the needed infrastructure already in place? Maybe things that you’ve put in
place via your AWARE-C funding. Is in-kind support
from partners confirmed? Do you definitely know
that that’s an option, that that will be available? Would volunteers be available or
be able to effectively support any of your resource requirements? Again, all these questions are
just things to get you thinking about what you might possibly
already have in place to sustain your programs, whatever program
it is that you want to sustain. And again, within that
larger Guidance Document, I just provided some examples. Resources that may be available. So if I were thinking about
maybe the non-profit that I work for,
I might say, “Well, we have
another local non-profit “and they’ve agreed to provide
the snacks and the foods and the beverages
so that’s taken care of.” Then I’d say, “Oh, we
already have six instructors “trained–that we trained
using our Project AWARE funds, “and they’ve agreed to continue
to facilitate trainings. “So that’s great. “And we already have
two Master Trainers, same thing. “They’ve already agreed to
continue to train the trainers for us as needed.” So these are things that you
already have access to that you really don’t need to think about
acquiring in order to implement the programs that you
would like to sustain. So again, I’ve just given you
some more ideas here. (Joanne)
And Renay, there is a question that came up regarding
Master Trainer/Instructor that you had just mentioned. Chris Davis asked, “How does
one become a Master Instructor?” Says, “It will be cost
prohibitive to bring training “onsite from existing
Master Instructor options after this grant ends: $30,000.” (Renay)
Yes. No, it is expensive
to have them. It’s the National Council,
so from my understanding– and by all means if Michelle
and Margie wanna share any additional information,
please feel free. But from my understanding,
you know, what I would do if you wanted
to have Master Trainers trained after the grant, you know,
one option would be to seek out any other local partners that
happen to be having training and see if you could have your
potential Master Trainers participate in those trainings
or, alternatively, you could have them
travel to different sites. I know the National Council
offers those master trainings at different locations
and whatnot. So that would be something
to reach out to the National Council for,
or even again, you know, I would reach out to your GPO
now because those are the type of things that we could work
with you to try to strategize about how to make that
happen in the future. Any other follow-up
to that question, Joanne, that you see? (Rachel Taube)
Hi, can you hear me? This is Rachel Taube. (Renay)
Yes. (Rachel)
Hi, I thought I might try to address
the question. I’m a Project Director in Missouri and to provide clarification
on Master Instructors. Currently the only people
who are allowed to train a 5-day instructor
training program are National Trainers who are
hired by the National Council. If people are interested in that, they should contact Bryan Gibb
about being able to become a National Trainer, but they only
offer instructor trainings that are sponsored through
the National Council or in Maryland and Missouri, and their entities
that train there as well. But there’s not an option right
now to be able to do that on the local level. (Renay)
Thank you, Rachel. That was very helpful. (Rachel)
Sure. (Renay)
Okay, so, yes, so again, this is the section
just to think about, you know, if there’s anything
that you already have in place or will have in place by
the end of your AWARE-C Grant that you’ll need to implement
your programs–the programs that you wanna sustain. You know, just list
those so you’ve got those, you know, sorted out and you
can sort of keep that in mind as you move forward. So the next step and I’m
going on to section 10, which is also on page 10
of the Guidance Document. Next thing we want you
to do is think about the gaps. So when you list out all of the
things that you have access to and you compare that to all
of the things that you need, the resources you need
to sustain your identified programs, you know, what are the things
that are missing? You know, so those are
just thinking about, okay, so again, using some
examples that I just came up with, and these examples are listed
in that Guidance Document. You may realize,
“Well, we’ll still need the Instructor
and First Aider manuals.” If you choose
to pay instructors, you’ll still need funds to pay
those instructors to implement the trainings. Funds to cover salary
of the staff who’ll do the training registration,
staff to do the evaluation, you know, sometimes I know
the grantees may have hired folks to do things
like registration or the evaluation aspect
of your trainings, you know,
specifically for this grant. So those might not be positions
that you will be able to– or you were thinking that
you would be able to, for sure, extend after
the 3-year grant term has ended. But if you want to be able
to extend those positions, you’ve got to start
to think about, “Well, what do we need
to be able to do that?” So once you’ve identified
what those gaps are, so the things that you currently
don’t have in place or you won’t have in place
by the end of the grant, you just wanna list them. So once again, I would just go
back to that blank document and I would type in some of
those, “What are the gaps?” So whether it’s manuals,
funds, you know, whatever it is. Just type that all up,
into that blank Worksheet that you’ll then
submit to your GPO. So finally, we have section 11
here which is “Sustainability Activities.” Just sort of a table here so I
wanna give you an idea of what this is gonna look like. It’s sort of a long table. I have filled this table
in with some examples only in that Guidance Document. But if you look at
the blank Worksheet, you’ll see what we
eventually want you to fill in. It looks like this right here. So we want you to–the goals
and objectives are just repeated from what you already provided. So you’ve got your goals,
you’ve got your objectives. And then you wanna start
to think about what it is that you’re gonna have to do
to really address those gaps, the things that you don’t have
already in place or won’t have in place
by the end of your grant. Again, these are
all totally examples. “Will you ask for funds or resources”
to do things like “apply for grants, have
fundraisers, seek out donors. “Will you charge for your
program,” for example, “have instructors pay for their
instructor training “or have First Aiders pay
for their training. “Or ask organizations
to pay for training “for their staff
or constituents. “Will you try to earn
these funds, “resources,
through other efforts? “Will you create or
draw upon partnerships? “Will you build or expand
a leadership team? “Will you identify
community support? Will you build
internal capacity?” Again, these are just questions
to sort of get you thinking about what you might do–what
you might do to sort of obtain the things that you need that
you don’t currently have to sustain your programs. So once again
in the Guidance Document, I’ve–anything highlighted
in gray is just intended to be an example of how we
would like you to complete that blank template. So I have just
reiterated the goals here. And then I wanna fill out these
sort of four different columns. So the first column says,
“What’s the action?” Then, “Who is responsible
for the action?” “How will the action
be completed? What steps are involved?” And then the timeline, “When
will the action take place?” And once again, I’ve just
given you some examples. So for the first example, so
in my examples throughout this, you know, we needed a way
to pay for the courses, so the action here is, “We will
plan to charge instructors “to take the instructor course. “We will charge enough
to cover fees for manuals and to pay the Master Instructors.” The Program Coordinator is gonna
be responsible for that, and to sort of make that happen,
the action steps: “We need to identify costs
to purchase the materials “and pay the instructor. “We will use this to calculate
how much to charge each instructor
training participant.” And then finally, “When
will the action take place?” “We will start charging instructors “at the first instructor
training that is held after the completion of our
AWARE-C Grant,” okay? Again, you can sort of read some
of these other options yourself. I’ll just sort of give
one more as an example. So “We will seek out other
possible funding mechanisms,” so things like “grants
from government agencies, “private foundations, community
foundations or corporations.” Our organization’s
Program Manager will be responsible for this. And as far as the next steps, “The Program Manager
will routinely seek out “and keep track of possible
funding mechanisms. “He will also meet with other
local agencies to learn about “possible funding
mechanisms through them. “And then our organization
will apply for relevant funding as opportunities
are identified.” And as far as the timeline is stated, “We will start this now,
September 2017, and make it a routine part
of the Program Manager’s job duties.” That should be ’16;
I think we meant this year. So sorry about that. We wanna start it as soon
as possible, ’cause this way, you’ll have the next 2 years
while you’re still currently funded to really start identifying
possible funding sources. I mean, again,
this is an example if you try to go that route. And so again, we’ve just given
some other possible ideas of how you might be able to address
those gaps in your plan to sustain your program, okay? And again, this is
just a blank sheet. So to make it easier on you,
I would just go back to that Sustainability Planning Worksheet,
the blank version. You know, you can just copy and
paste your goals and objectives into this little top spot
and then just think about for each of the things
that you identified in that prior section,
things that are the gaps. The things that you
don’t currently have, resources that you
need to confirm, things that you need to
obtain in order to implement– or sustain the programs
that you’d like to implement beyond your
AWARE-C Grant funding. Just try to figure out how
are you gonna do those things? Create the action plan
to make that happen. That’s the intention of this. (Michelle Bechard)
Renay, this is– (Joanne)
Do you have questions? (Michelle)
Yeah, I ended up– I ended up hanging up
and calling back in. I wanna go back to the question
about the Master Trainers. Rachel is absolutely correct
in that instructors cannot– Mental Health First Aid or Youth Mental Health
First Aid instructors cannot train other people
to be instructors, that that’s a responsibility
of the Master Trainer that usually comes from
the National Council. However, we’ve had a number
of discussions with the National Council about them
possibly considering some of the instructors
that have been trained under one
or all of the three Project AWARE Grant programs
and for them to consider some of these folks
to become Master Trainers. They have pretty strict criteria
to even begin to consider someone to become
a Master Trainer. They must have completed I think
it’s a minimum of eight First Aider trainings
successfully. Then there is a lengthy
application process and review process,
but there is that possibility. So, you know, if there is anyone
that’s listening that would like to have one of their instructors
that they think is just doing a bang-up job be considered
to become a Master Trainer, then just forward that
information on to me, and I will forward it on
to the National Council. (Renay)
Excellent. Thank you, Michelle.
That’s helpful. So Joanne, do you see any
comments or questions related to that
or anything else? I’ll just, you know, pause for
a moment to give folks a chance to either unmute yourself
through star six, and ask questions or type
questions into the chatbox that Joanne can share with us. (Joanne)
Let’s see. It doesn’t look like there’s
anything directly to you. There–okay, let me see. There’s some popping in here.
Let me see. Shannon has sent a message
to Rachel on there, so if you’d like to look at that, Rachel,
and respond to Shannon, that would be great. Okay, Michelle responded to one
about her contact information. Zuri asked, “How many
Master Trainers are needed to hold instructor training?” (Renay)
So that’s a question for Michelle. (Michelle)
Okay, well, it looks like Rachel answered this question,
how many Master Trainers needed to hold
an instructor training and the answer is–
the answer is two. Although, Rachel, I will say
that in some cases, not very many, but
they have had only one. If the classes for
instructors is really small, they’ve actually had
only one Master Trainer. But that is the–that is not
the usual way of doing business. (Renay)
Great. Does that answer your questions? Or if not,
please let us know. (Joanne)
Yes, looks like she says, “Okay, thank you.” (Renay)
Oh, great, great. Anything else there, Joanne? (Joanne)
That is everything. (Renay)
Excellent. Okay, so we’re on to sort
of almost the last section, actually, within
the Guidance Document. Or, you know,
I take it back. It is the last section in
the Guidance Document, but before I sort of show
this to you, there is one more section
in this Worksheet. So, you know, as you’re going
through trying to complete your Worksheet, again, you know,
just use this blank document. Fill it out. You know, let us know what
your sustainability goals and objectives are. Let us know the things that
you currently have access to, so the current resources that
you have available to implement those projects, those programs. And then start to list off the
things that you need to acquire, need to obtain, in order to
be able to move forward with implementing those programs
and sustaining them after your AWARE-C funding ends. And then just give us your
action plan for making that happen, basically filling those
gaps in attaining or acquiring everything that you need
to sustain the program. So all of that is sort of
required within the context of this Sustainability Plan. There is one last optional
section at the end of the Worksheet and it’s noted
“Optional” at the top. And this is just to get
you sort of thinking, you know. It’s titled, “Continuous
Sustainability Practices.” So it just notes, you know,
“Indicate what ongoing “sustainability best practices
you will use to support the long-term viability
of your program.” “This section focuses on general
sustainability principles “and practices
to be integrated on a continuous basis to contribute
to longevity.” So for example, “What
sustainability work will you do “on a regular basis to ensure
you’re able to maintain “or expand effective programming? “What sustainability activities
are scheduled “for ongoing implementation? “What needs to happen
continuously in order to “make sure the key program
resources remain available at appropriate levels
or frequency?” So if you want to go on and sort
of start thinking about those things, by all means feel free
to list them here and I will– I know many of you AWARE-C
Grantees know me from the work I’ve done with you on your
Evaluation Plans and I will say, of course, when I read this,
I thought, “Well, evaluation is a great
example of something “that I would very much
encourage you to do throughout all
of your trainings.” You know, obviously you need
to do it in the context of your AWARE-C Grant, but I would
encourage you to continue doing some evaluation
afterwards as well, because that very much
can contribute to your sustainability goals. And with that, I wanna just
show you one last section of the Guidance Document. So the large Guidance Document,
the very last couple of pages just give some tips
and resources for sustainability planning. By all means, you know, you
may or may not have folks on your team that know much
about sustainability planning. So if you don’t know
much about this, this is all new to you, these
are just some spots where you can go to obtain some additional
information to assist you as you start to think
about these things. And I wanted to just
highlight one thing. At the very end is
a sustainability checklist that my colleague here
at the TA Center, Christina Borbely, identified. And I thought this was pretty
helpful and she notes somewhere that not everything in this
checklist may be applicable to your specific programs
and what you wanna do. But I highlighted a few things
in green here that I just wanted to sort of show. It helps you to sort of see
the thought process that we’re trying to sort of take you through
as you complete this Worksheet. So for this very first element,
it says, “Leadership. Leaders take responsibility
for the project’s success.” So it asks you to think
about this notion. Project leaders have been identified,
and you could say they’re present, well present but limited,
absent, or not sure. So again, if you have leaders
identified that you’ll be able to continue to rely upon
to have that same role after your AWARE-C funding ends, that’s great and you would
mark “Present.” If you think, “Well, that’s
not something that we “definitely have or have
an ability to maintain after the AWARE-C funding ends,” you might actually present–
check off “Absent” in that. That helps you
to identify those gaps. Again, the things that you need
to identify ways to achieve or obtain. So here are a couple
more examples. So “Champions have been
identified and trained.” So do you have champions
that will help you to sustain your efforts? If you’ve done that through your
AWARE-C funding and you know that those folks will be able to
keep working with you, great. You’d mark “Present.” If that’s not the case, or if
you think that there will be some attrition, you
might mark “Limited” or you might mark “Absent.” And that’s one thing that you
then know you need to sort of work on identifying
or obtaining prior to the ending
of your funding. And this is just
one more example. So just in terms
of the funding. Have you developed
a long-term budget? Do you have a funding plan? You know, your funding plan, does it include local
fundraising, grant writing, professional fund
development activities, fees for services? Again, these are just some
ideas for you to think about. If those are things that
you’d like to involve in your Sustainability Plan
just think, you know, are they present? If so, great, you can sort
of check that off your list. If they’re limited
or if they’re absent, or if they will be limited or absent
after your funding ends, those are gaps that you need
to work on and identify how you will address
those things. All right, so that’s
the end of this document. So we’ve gone through
the entire Guidance Document, the Sustainability Plan
Guidance Document. And I showed you how to use
that along with the Sustainability Plan Worksheet,
so this is the one that you’ll fill out
to complete and submit to your GPO by November 16. So just a couple
of months from now. And at this point, I’ll open it
up for any other questions that folks may have or I’m not
sure if Michelle or Margie have anything that they
would like to add. But I wanna thank you all so
much for being here today and definitely the TA Center
here is here to support you
through this as well. So let us know if
you have questions. So questions that
you would like to address or have us try to address now,
this is the time. Chat away! (Joanne)
So you can either post it into the chatbox or
if you wanna hit star, 6, and unmute yourself and ask
Renay, feel free to do so. (Karl Shallowhorn)
Hi, Renay. It’s Karl Shallowhorn
from Compeer in Buffalo. (Renay)
Hi. (Karl)
Hi, how are you? (Renay)
Great, thanks. (Karl)
Good, I apologize. I tried to log in and I
wasn’t able to get into the presentation but I
have a question. When will this be–presentation
be online to access? (Renay)
Oh, that’s a question for Joanne. I know we’re
recording it so, Joanne, how long do you think it
will be before it’s posted? (Joanne)
I should have everything done by the end of the week. So you can request the URL
for the recording from your TA Liaison. (Karl)
Okay, thank you. (Joanne)
You’re welcome. (Renay)
So other questions, other comments? I hope everyone was able
to download the documents. You’ve got both
the Guidance Document as well as the Word version of the blank Worksheet
that you can work from. Use the Guidance Document
to sort of guide you through the process of thinking through
all of these concepts with your team, with any
of your advisory board, your–or committee members that
you want to be able to include in that process, so you can
really think about how you’re going to sustain the programs
that you’d like to sustain after your funding is over. And it’s good that you’re
thinking about this, too, with another 2 years
of funding to go. That gives you a little bit
of time to really, you know, process,
digest, and get a good plan, you know, in action, basically. Get that plan going. So I’ll just pause for another
moment to give folks chance to ask questions. I will just give you
another minute. (Joanne)
We have one just come up from Denise Ferguson. It says, “In a smaller
rural community with “limited resources, does it make
sense that we would utilize “an existing infrastructure as part of our
Sustainability Plan?” (Renay)
Well, I mean, that’s a sort of very specific question and I would say it’s
hard to say yes or no. I mean, by all means, if you
have existing infrastructure to draw upon, you know, I think
that would be a great place to start, you know. But I wouldn’t wanna
think, you know, make sure that the existing
infrastructure is sustainable. Or, you know, is it gonna
continue to be in place after your AWARE-C
funding ends, you know. And if not, that’s when you
start to think about or you have to start to think about
how are you going to sustain that infrastructure. But I think starting from
something is better than starting from nothing. And you know, just to speak
to the sort of geography. There are definitely many other
AWARE-C Grantees that are in rural areas as well. And so one thing for us to sort
of consider is that would be something that we could sort of
collectively speak to if we’re gonna have Discussion Hours
and sort of thinking about sustainability in a rural
context because I would imagine some of your peers might have
some ideas that you might–that they might like to share or
even just sort of bat around, do some brainstorming of ideas
for how to do this within that specific context. (Joanne)
Okay, so we have another question here from Mary and
apologize if I mispronounce. Mary Schissel. “Will we have opportunities
to learn from each other “about adding to our
Sustainability Plans when we gather for the grantee meeting
in year two?” (Renay)
That’s a great question. You know, I would–that’s also
one I would defer to Michelle. My guess is probably
that meeting is sort of in development, and so it’s
sort of good feedback, but Michelle or Margie, do you have
anything to add to that in terms of would this be–would there be
a formal opportunity to do some peer-to-peer learning about
sustainability once you have the grantee meeting or would you
maybe leave it up to them to sort of do that informally? (Michelle)
We’re in the process of starting to plan the meeting. I would venture to say
we haven’t gotten very far, but we’re in the process,
so I think it’s a great idea that we should–that we
should consider. (Renay)
Great. Thank you. And thanks for the idea. Other questions, comments? (Joanne)
Okay, so Margie Taber has asked, “Is there a date already planned
for this grantee meeting?” (Michelle)
No, but it will be, I would say, it’s probably most
likely gonna be late spring, early summer at this point. (Renay)
So that would happen long after your
Sustainability Plans are due. (Michelle)
Right, but I think it would also give an opportunity,
so the plans are due and then you’re a little further
down the road and maybe it’s time
to revisit them. And I think there’s also a great
opportunity of being able to share with each other
some of the creative ways you’ve been looking
at sustainability. So I think that’s
where I would focus. Sustainability–I mean, I think
the Sustainability Plan is gonna be your estimate right now
of what you’re looking at, and it’s likely to change
as the grant progresses and that’s perfectly okay. But this is your–this is your
first take at looking at this issue of sustainability
and trying to think about what are the possibilities. And I think you’ll–I would
hope that you would continue to refine that as
the grant proceeds. (Renay)
You know, Michelle, I hope you don’t mind
my sharing this but I–when you said that,
it sort of made me think of something. I know we’ve worked with all of
the grantees on creating their Evaluation Plan, and I just wanna
highlight a difference between this Sustainability Plan
and the Evaluation Plan. You know, the Evaluation Plans
that you’ve all done and are in the process of
implementing, you know, SAMHSA had very specific
evaluation requirements for all of the grantees and, as you
were doing that planning, you know, we really had to be
meticulous to ensure that you were meeting all of
those requirements. You know, I see a little
bit of a difference with this Sustainability Plan
in that, you know, there is a little bit more
freedom and flexibility. It just feels more like we
really do want to get you all thinking about the idea of
sustaining the programs after the grant ends but, you
know, there aren’t any specific, you know, things that we’re
looking for that are right or wrong. We’re really trying to be here
to work with you and support you all to identify things
that hopefully will work, but by all means, I think
talking to other grantees, learning from other local
partners that are doing this, those are all great ideas. And just making this
an iterative process and contributing to the document
so that you can have something to sort of work on
and make note of what’s working or not working, I think is a great idea. (Joanne)
I would agree. (Renay)
Thank you. (Joanne)
And Jill Hill-Sames has asked if we know where
the grantee meeting will be held. (Michelle)
This has turned into a webinar from–a webinar
on sustainability, the grantee meeting. It will definitely be
in the Washington, D.C. area but–and it will
probably most likely be in Maryland, not D.C. itself
because of costs but, you know, once again, we don’t have a firm
idea of where it will be held. What we are thinking that I can
share with you is that you would be coming in
at the same time as the AWARE
State Education Agencies, and so there would be
an overlap of one day, so for both programs each
of you would have probably a two-day grantee meeting
but the day in the middle, the day number two, would be an opportunity
for all of the AWARE-Cs, of which there are 69 of you,
as well as the AWARE SEAs, of which there are 20 plus
another 60 LEAs, so there would be one big
large–one big large meeting on that second day. (Renay)
Great, thank you. (Joanne)
Right, there–it looks like there is another question. And I apologize
if I mispronounce. Quiana Mann:
“Once the grant ends, “will there be opportunities
for a second round “of Project AWARE-C funding
that existing grantees might be able to apply for?” (Michelle)
Great question and one that I won’t– we will not know the answer to
until we get closer to there because our ability to continue a program
is dependent on the funding that’s allocated or
authorized by Congress. So, you know, we don’t know
until we see the authorization. (Renay)
Thank you. All right, any other
comments or questions? We’ve got just
a few minutes left. And if you have comments
or questions after this, by all means definitely
feel free to reach out to your Project Officer. Reach out to the TA Center. Reach out to me,
Renay Bradley directly, whatever is easiest for you so
we can address those questions and get you the help you need. (Joanne)
Okay, looks like we have another one from
Anna Marie Tracy. “Will the results or successes
from other AWARE Grantees be available?” (Michelle)
Meaning, as we collect them, will they be shared? Absolutely. (Renay)
Any other final questions, thoughts, comments? (Joanne)
Anna replied after that, stated she would like to see
how this is going nationwide. (Renay)
I think we all would. (Michelle)
Yeah. (Renay)
It’s why I keep doing those evaluations and keep
submitting your reports and whatnot, so. All right, well, if we don’t
have any other questions or comments, I think we can go
ahead and wrap things up. And this is just where we say
thank you all so much. And we would love now
is the time to let us know your feedback. Let us know if this is helpful. Let us know what
other support you’d like. And thank you all for attending
today and good luck as you complete your
Sustainability Plans. (Joanne)
All right, thank you, Renay. (Renay)
Thank you.

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